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REGULAR BOARD MEETING
DATE: September 14, 2010
A meeting of the Board of Education of Palmyra ǸԹ Public Schools was convened in open and public session on Tuesday, September 14, 2010, at 8:00 p.m. in the Library at the Palmyra ǸԹ Public Schools 425 F Street Palmyra, Nebraska. The roll was called and the following Board members were present or absent:
Present: Members present: Jaimi Calfee, Mark Clem, Clayton Maahs, Mike Powers and Kevin Schroder and Lori Bruss.
Also Present: School Administrators Superintendent Robert Hanger, Elementary Principal Steve Robb and Activities Director Mark Oltman.
Notice of the meeting was given in advance by publication and/or posting in accordance with the Board approved method for giving notice of meetings. Notice of this meeting was given in advance to all members of the Board of Education. The Secretary of the Board maintains a list of the media requesting notification of meetings and advance notification to the listed media of the time and place of the meeting and the subjects to be discussed at this meeting was provided. Availability of the agenda was communicated in the publicized notice and a current copy of the Agenda was maintained as stated in the publicized notice. All proceedings of the Board of Education, except as may be hereinafter noted, were taken while the convened meeting was open to the attendance of the public.
Meeting called to order by Board of Education President Clayton Maahs at 8:00 p.m.
Announcement of Open Meetings Act Posting.
At the beginning of this meeting, the Chair announced and informed the public that a current copy of the Open Meetings Act is posted on the South wall of the meeting room.
Motion by Calfee, seconded by Schroder to approve all items on the consent agenda including minutes of the last meeting, claims and financial reports.
$142,572.58 General Fund
$312,042.01Payroll
$1660.62Activity Fund Reimbursement
$3248.01 Depreciation Fund
Voting Yes: Bruss, Calfee, Clem, Maahs, Powers, Schroder
Voting No: None
Motion Passed: 6-0
Scheduled Audiences:
The following hearings were opened for discussion at 8:14 p.m.
1. In compliance with the provisions of State Statute Sections 13-501 to 13-513, the board of education provides this time for the purpose of hearing support, opposition, criticism, suggestions or observations of taxpayers relating to the proposed budget and to consider amendments relative thereto.
2. In compliance with the provisions of State Statute Section 77-1601.02, the board of education provides this time for the purpose of hearing support, opposition, criticism, suggestions or observations of taxpayers relating to setting the final tax request at a different amount than the prior year tax request.
The above hearings were closed after discussion at 8:45 p.m.
Unscheduled Audiences: None
E. Action Items
1. Motion by Clem seconded by Bruss to approve the 2010-2011 Budget.
Voting Yes: Bruss, Calfee, Clem, Maahs, Powers, Schroder
Voting No: None
Motion Passed: 6-0
2. Approve the Tax Request Resolution
2010-2011 TAX REQUEST RESOLUTION
FOR
OTOE COUNTY SCHOOL DISTRICT #501
WHEREAS, public notice was given at least five days in advance of a Special Public Hearing called for the purpose of discussing and approving or modifying the Districts Tax Requests for the 2010-2011 school fiscal year for the General Fund, Bond Fund, and Special Building Fund, of Otoe County School District #501; and,
WHEREAS, such Special Public Hearing was held before the Board of Education hereinafter the Board of Otoe County School District #501 hereinafter the District at the time, date, and place announced in the notice published in a newspaper of general circulation, a copy of which notice and proof of publication is attached hereto as Exhibit A, all as required by law; and,
WHEREAS, the Board provided an opportunity to receive comment, information and evidence from persons in attendance at such Special Hearing; and,
WHEREAS, the Board, after having reviewed the Districts Tax Request for the said fund, and after public consideration of the matter, has determined that the Final Tax Requests as listed below are necessary in order to carry out the functions of the District, as determined by the Board for the 2010-2011 school fiscal year.
NOW BE IT THEREFORE RESOLVED that (1) the Tax Request for the General fund should be, and hereby is set at $3,038,367.65; (2) the Tax Request for the Bond fund should be, and hereby is set at $347,011.11; and (3) the Tax Request for the Special Building Funds should be, and hereby is set at $150,505.05.
It is so moved by Powers and seconded by Bruss this 14th day of September, 2010.
Roll Call vote as follows:
Voting Yes: Bruss, Calfee, Clem, Maahs, Powers, Schroder
Voting No: None
Motion Passed: 6-0
The undersigned herewith certifies, as Secretary of the Board of Education of Otoe County School District #501, that the above Resolution was duly adopted by a majority of said Board at a duly constituted public meeting of said board.
/s/ Robert L. Hanger Secretary
3. Motion by Bruss, seconded by Schroder to approve the 2010-2011 Superintendent Evaluation Instrument.
Voting Yes: Bruss, Calfee, Clem, Maahs, Powers, Schroder
Voting No: None
Motion Passed: 6-0
4. Motion by Bruss, seconded by Powers to appoint Superintendent Hanger as official representative responsible for State and Federal forms and applications.
Voting Yes: Bruss, Calfee, Clem, Maahs, Powers, Schroder
Voting No: None
Motion Passed: 6-0
F. Discussion Items
1. The Board reviewed Restraint and Seclusion policy as provided by Harding and Schultz.
2. The Board reviewed policy 611.08 Early Graduation.
G. Communication None
H. Elementary Principals Report
School in Full Swing
We are off to a good start for the 2010-11 school year. Students are into the routine. Schedules have been adjusted and set. Students are doing a great job so far this year.
P-T Conferences
We are preparing for P-T Conferences on Sept. 21st, from 2:00 8:00 p.m. Most all of our parents have been contacted to schedule times for the day. We always have very good attendance at our Parent Teacher Conferences.
Enrollment Count
Mr. Robb Reported that enrollment is up about 10 students this fall with a current total of 221.
I. Secondary Principals Report
NeSA Reading Results
Our students in last years 7th, 8th and 11th grades did an excellent job on the state reading test conducted last spring. Individual student reports were sent home on Thursday, September 2nd.
Mr. Bottrell reported the arrival of three foreign exchange students in the High School.
Parent/teacher conferences scheduled for Tuesday, Sept. 21st, 2:00-8:00 p.m.
J. Assistant Principal/Activities Director Report
Upcoming Events
MUDECAS Volleyball Sept 13-16
Girls Golf September 16th
Cross Country @ Pioneers Park September 17th
FB @ Omaha Brownell Talbot September 17th
Marching Band At Apple Jack on September 18th in Nebraska City
JH and JV FB at Palmyra on September 20th
PT Conferences on September 21st
VB @ Home on Sept 23rd
FB Homecoming at PHS on September 24th
Homecoming Dance September 25th
Cross Country @ Norris September 25th
Marching Band @ Papillion September 25th
Students and Staff are balancing their Schedules very well. Students are engaged when and where they need to be.
Panther Pause topics this month are The Constitution, Bus Safety, and School Spirit. All is going very well.
K. Superintendents Report and Recommendations
Mr. Hanger reported that the district will receive funds from the Federal government in several categories. During fiscal 2008-2009 those dollars accounted for over 6.9% of receipts in the ǸԹ Budget. These programs operate with strict accounting measures as to how those dollars can be spent. It is a confusing set of terminology to say the least, when trying to come to grips with an array of programs and the acronyms under which they operate. The following information is provided in part by the United States Department of Education and is designed to help you understand the Department of Education program structure and the associated expenditures and reporting measures related to funding received by our district.
ARRA
The American Recovery and Reinvestment Act 2009 provided Nebraska schools with additional funding as part of the State Aid package. ARRA funds were allocated as State Fiscal Stabilization Funds (SFSF). For fiscal 2010-2011 ǸԹ will receive $94, 608 SFSF dollars as part of a total package of state aid that amounts to $628,107.
Title I
The purpose of this title is to ensure that all children have a fair, equal, and significant opportunity to obtain a high-quality education and reach, at a minimum, proficiency on challenging State academic achievement standards and state academic assessments. This purpose can be accomplished in part by:
(1) Ensuring that high-quality academic assessments, accountability systems, teacher preparation and training, curriculum, and instructional materials are aligned with challenging State academic standards so that students, teachers, parents, and administrators can measure progress against common expectations for student academic achievement;
(2) Meeting the educational needs of low-achieving children in our Nation's highest-poverty schools, limited English proficient children, migratory children, children with disabilities, neglected or delinquent children, and young children in need of reading assistance;
(3) Closing the achievement gap between high- and low-performing children, especially the achievement gaps between minority and nonminority students, and between disadvantaged children and their more advantaged peers;
ǸԹ will receive $35,500 in Title I funding for fiscal 2010-2011 plus an additional $3,200 in ARRA Title I funding to be carried over from the previous fiscal year.
Title II A
The purpose of the program is to increase academic achievement by improving teacher and principal quality. This program is carried out by: increasing the number of highly qualified teachers in classrooms; increasing the number of highly qualified principals and assistant principals in schools; and increasing the effectiveness of teachers and principals by holding LEAs and schools accountable for improvements in student academic achievement. ǸԹ will receive $9,305 from Title IIA in fiscal 2010-2011.
Title V
PROMOTING INFORMED PARENTAL CHOICE AND INNOVATIVE PROGRAMS
PART A INNOVATIVE PROGRAMS
PURPOSES- The purposes of this title are the following:
(1) To support local education reform efforts that are consistent with and support statewide education reform efforts.
(2) To provide funding to enable State educational agencies and local educational agencies to implement promising educational reform programs and school improvement programs based on scientifically based research.
(3) To provide a continuing source of innovation and educational improvement, including support programs to provide library services and instructional and media materials.
(4) To meet the educational needs of all students, including at-risk youth.
(5) To develop and implement education programs to improve school, student, and teacher performance, including professional development activities and class size reduction programs.
While no funding has been awarded directly to our district via Title V, we are allowed to REAP-Flex money from Title II A, Title D and Title IV in order to expend the dollars through Title V with less restrictions than we would see under Title II.
REAP
Part B of Title VI of the reauthorized Elementary and Secondary Education Act (ESEA) contains Rural Education Achievement Program (REAP) initiatives that are designed to help rural districts that may lack the personnel and resources to compete effectively for Federal competitive grants and that often receive grant allocations in amounts that are too small to be effective in meeting their intended purposes. This money cannot be utilized for payroll purposes and is limited to providing resources such as textbooks and technology to REAP schools. Grant awards have not yet been released at this time but we anticipate that we will receive approximately $45,000 from this program.
IDEA
The Individuals with Disabilities Education Act (IDEA) is a law ensuring services to children with disabilities throughout the nation. IDEA governs how states and public agencies provide early intervention, special education and related services to more than 6.5 million eligible infants, toddlers, children and youth with disabilities.
Infants and toddlers with disabilities (birth-2) and their families receive early intervention services under IDEA Part C. Children and youth (ages 3-21) receive special education and related services under IDEA Part B.
ǸԹ receives approximately $136,000 through three programs associated with IDEA grants. These include Enrollment Poverty $61,840, ARRA IDEA $21,500 and an IDEA Base grant of $52,915. Expenditures from IDEA are closely monitored for compliance and awards vary from year to year due to the passage of ARRA.
Universal Service Funds
Universal Service Funds are provided to schools and libraries to assist in defraying costs associated primarily with telecommunications services including local and long distance phone service, distance learning costs, and internet costs. Currently ǸԹ has received a commitment to fund 60% of our costs in these categories. The percentage of reimbursement is based on the districts poverty rate. We are scheduled to receive $33,133 in discounted invoices or reimbursements for fiscal 2010-2011.
L. Board of Education Development
1. Area Membership Meetings September 15
2. Board of Education Retreat October 13
3. State Conference November 17, 18, 19
4. New Board Member Workshops December 16 (Omaha)
Adjournment
The meeting was duly adjourned at 9:55 oclock p.m. on September 14, 2010.
Next Board Meeting-October 11, 2010 at Palmyra High School at 7:30 p.m.
This is a draft copy of the Board of Education minutes that does not become official until approved by the Board.
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